Privacy Policy

Last updated: December 2025

Information we collect and how we use it

The following information explains the Internet Privacy Policy and practice for the itonlytakesoneva.org website but shall not be interpreted as a contract of any nature, either stated or implied. We reserve the right to amend our Internet Privacy Policy statement at any time without notice. Note that this policy only applies to pages on the itonlytakesoneva.org website. The itonlytakesoneva.org website has links to other websites. These include links to other government agencies, nonprofit organizations, and/or private businesses. When you move via such links to another website, this policy will not apply.

Customer Comments or Review

If you have questions about this privacy statement or the practices of this website, please contact our webmaster at brennan.smith@healthyyouthva.org

Protection of Information via Established Security Procedures

We maintain security standards and procedures to prevent unauthorized removal or alteration of data, to ensure that this service remains available to all users, and to prevent unauthorized attempts to upload or change information or otherwise cause damage.

WARNING: Unauthorized attempts to modify any information on this website, to defeat or circumvent security features, or to utilize this system for other than its intended purposes are prohibited and may result in criminal prosecution. Information on attempts to circumvent security measures will be traced and released to the appropriate legal authorities (such as the Virginia State Police) to investigate suspected or alleged criminal activity.

itonlytakesoneva.org Internet Privacy Policy

Virginia Law

We protect our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, the “Government Data Collection and Dissemination Practices Act,” Chapter 38 of Title 2.2 of the Code of Virginia (§ 2.2-3800 and 2.2-3803), “Administration of systems including personal information; Internet privacy policy; exceptions” Code of Virginia, § 2.2-3803, the “Virginia Freedom of Information Act” § 2.2-3700, et seq., and by any applicable U.S. federal laws. Any personal information that is collected and retained is maintained in compliance with the statute.

Information We Collect

We collect only the minimum amount of information needed to provide services. If you do nothing during your visit to the itonlytakesoneva.org website but browse or download information, we automatically collect and store the following information about your visit:

  1. The Internet domain and IP address from which you accessed our site;
  2. The type of browser and operating system you used;
  3. The date and time you visited this site;
  4. The pages visited; and
  5. If you arrived from another website, the address of that website.

The information in our web logs is not personally identifiable, and no attempt is made to link it with the individuals who browse our website.

If, during your visit, you send us an e-mail message, we will collect the e-mail address and contents of the message. This may be to respond to you, to address issues you identify, to further improve our website, or to forward your message to another agency for appropriate action.

We do collect personal information directly from individuals who volunteer to complete forms or participate in surveys to deliver the services requested. This information may be securely processed and stored using trusted third-party platforms such as HubSpot to help us manage inquiries, deliver services, and communicate with individuals who request information. We only collect, retain, and use personal information where we believe it is essential to administer our business and to provide products, services, and other opportunities requested by our customers.

We also collect anonymized behavioral and technical data through third-party analytics tools such as Google Analytics and Hotjar to better understand how users engage with our website.

How the Collected Information Is Used

Your input is used to improve the content of our web services and to help us understand how people are using our pages. Routing information is used to send requested web pages to your computer for viewing. Transaction routing information is used primarily in a statistical summary format to assess content and server performance.

We may keep your information indefinitely, but we ordinarily delete routing information regularly after the web page is transmitted. However, on rare occasions when a “hacker” attempts to breach computer security, logs and any other relevant information in our possession may be shared with law enforcement agencies.

Optional information is retained in accordance with the records retention schedule at the Library of Virginia.

Under the “Virginia Freedom of Information Act” (FOIA), any records in our possession at the time of a “Freedom of Information Request” might be subject to inspection by or disclosure to members of the public. However, identifiable personal information will be removed prior to such release in accordance with FOIA.

To learn more about VFHY’s FOIA responsibilities and your rights visit: https://vfhy.org/public-information/

Restrictions on the Disclosure of Customer Information

We do not sell or rent our subscribers’ information to any outside company or organization. Personally identifiable information collected through our forms may be processed and stored in secure third-party systems (such as HubSpot) solely for internal use and communication. Anonymized data collected through analytics services may be processed by trusted third parties to support website functionality, security, and performance evaluation. These services are contractually bound to comply with applicable data protection laws. We do not reveal specific information about users or other personally identifiable data to unaffiliated third parties for their independent use, except if required to do so by FOIA or other law.

Cookies

“Cookies” are small files either stored on a server or sent back to a visiting computer. In certain applications, user information is stored as cookies, which are then sent back to and stored on the user’s computer. Some sections of the website use cookies to customize the information presented to you. Cookies are also used to aggregate site usage information to help us improve our users’ experience. Third-party services such as Google Analytics and Hotjar may place cookies to assist in analyzing website usage and performance trends. You can manage your cookie preferences through your browser settings.

Analytics and Tracking Technologies

We use third-party analytics services, including Google Analytics and Hotjar, to better understand how visitors use our website and to improve its content, usability, and performance. These services collect anonymous usage data using cookies and similar technologies. The data collected may include:

  • Your IP address (collected and stored in anonymized form)
  • Type of device and browser used
  • Operating system and screen resolution
  • Geographic location (country only)
  • Pages visited, time spent on pages, and navigation paths
  • Mouse movements, scrolling, and clicks (Hotjar only)

These tools do not identify users personally. Information is used in aggregated, anonymized form to assess trends and improve the user experience.

Use of Customer Relationship Management (CRM) Tools

We use a third-party service called HubSpot to help manage communications, form submissions, and service requests submitted through the itonlytakesoneva.org website. When you voluntarily provide information via online forms (such as requesting resources or contacting us), that data may be securely transmitted to and stored in HubSpot. This information may include:

  • Name
  • Email address
  • Organization name
  • Phone number
  • Any message or response you submit

HubSpot helps us track communication history and manage user engagement to better respond to public requests. Data stored in HubSpot is protected under strict security protocols and is not sold or shared for advertising purposes. You can learn more about HubSpot’s privacy practices here: https://legal.hubspot.com/privacy-policy

Copyright

© Virginia Foundation for Healthy Youth. All rights reserved. The copyright to the itonlytakesoneva.org website is owned by the Virginia Foundation for Healthy Youth, a political subdivision of the Commonwealth of Virginia. Permission is granted to website visitors to make fair use of the contents, as per http://www.copyright.gov/fls/fl102.html. If you are in doubt about whether your use constitutes fair use, please send a request for explicit permission to copy the contents by emailing our public affairs manager at brennan.smith@healthyyouthva.org.

Linking Policy

This website contains links to external websites and pages containing information created and maintained by public and private organizations. The inclusion of a link to an external website is not intended as an endorsement of any product or service offered or referenced on the linked website, the organizations sponsoring said website, or any views that might be expressed or referenced in the website. Links to external websites and pages may be removed or replaced at any time without notice.

Disclaimer

Neither the Virginia Foundation for Healthy Youth, the Commonwealth of Virginia, nor any state employee warrants the accuracy, reliability, or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of such information may be incorrect or outdated. Any person or entity that relies on any information obtained from this system does so at his or her own risk.

Reference herein to any specific commercial products, processes, or services by trade name, trademark, manufacturer, or other mark does not constitute or imply its endorsement, recommendation, or favoring by the Commonwealth of Virginia. The information and statements contained on this site shall not be used for the purposes of advertising, nor to imply the endorsement or recommendation of the Commonwealth of Virginia.